# Department Contacts for Grad Student Records

**Source**: https://grad.illinois.edu/faculty-staff/roles/graduate-contacts
**Parent**: https://grad.illinois.edu/faculty-staff/roles

[Graduate College](https://grad.illinois.edu/)
[Faculty & Staff](https://grad.illinois.edu/faculty-staff)
[Information For Specific Roles](https://grad.illinois.edu/faculty-staff/roles)
Department Contacts For Grad Student Records

# Department Contacts for Grad Student Records

**Departmental Contact for graduate student records:** The primary contact person representing the graduate program/records office for a program. Our first contact for academic matters and decisions related to students in your unit’s graduate programs.

A Contact is named by the Executive Officer of a unit using the [GC Roles and Access Manager](https://grad.illinois.edu/faculty-staff/roles-authorization "Roles and Authorization").

## Training Materials & Workshops

### [Getting Started](https://grad.illinois.edu/faculty-staff/roles/graduate-contacts/orientation-materials-new-graduate-contacts "Orientation Materials for New Graduate Contacts")

An intro to get you started in your role as a new graduate contact

### [Graduate College Training Opportunities](https://grad.illinois.edu/faculty-staff/roles/graduate-contacts/training-workshops "Training & Workshops")

Opportunities for learning about processes and resources to help you in your role serving graduate students on the Urbana-Champaign campus.

### Slate Enrolled Student Module - Videos and How To Guides

#### **Faculty/Staff Video Tutorials:**

- [Slate Enrolled Student Record Overview](http://mediaspace.illinois.edu/media/t/1_95sx57qp/54048331)
- [Petition Processing for Administrators](http://mediaspace.illinois.edu/media/t/1_bzhq6kss/54048331)
- [Petition Processing for Faculty](http://mediaspace.illinois.edu/media/t/1_ikozmdr5/54048331)
- [PER/FER Processing](http://mediaspace.illinois.edu/media/t/1_viklutq2/54048331)
- [Credit/No Credit Request Processing](https://mediaspace.illinois.edu/media/t/1_e44rsbdi/10797641)
- [GC 599 Request Processing](https://mediaspace.illinois.edu/media/t/1_3dig359j/10797641)
- [In Absentia Registration Request Processing](https://mediaspace.illinois.edu/media/t/1_7wvjxxc6/10797641)
- [Faculty Guide to Approving Late Registration Forms](http://mediaspace.illinois.edu/media/t/1_vh4kgsgo/10797641)
- Department Guide to Processing Late Registration Forms in Slate:
  - [Part 1 - Add Requests](http://mediaspace.illinois.edu/media/t/1_p7elal6y/10797641)
  - [Part 2 - Multiple Requests with Multiple Instructor Approvals Required](http://mediaspace.illinois.edu/media/t/1_y7gyx4ir/10797641)
  - [Part 3 - Drop Requests](http://mediaspace.illinois.edu/media/t/1_zh36eehb/10797641)
  - [Part 4 - Incomplete Forms](http://mediaspace.illinois.edu/media/t/1_9py3zap0/10797641)

#### **Faculty/Staff How To Guides:**

- [Slate Enrolled Student Module Overview (PDF)](https://grad.illinois.edu/document/admissions/slate-processing-enrolled-students-how-guides)
- [Slate Petitions Processing - Department (PDF)](https://grad.illinois.edu/document/admissions/slate-petitions-processing-how-guides)
- [Slate PER/FER Processing - Department (PDF)](https://grad.illinois.edu/document/admissions/slate-perfer-processing)
- [Slate Registration Forms Processing - Department (PDF)](https://grad.illinois.edu/document/admissions/slate-registration-forms)
- [Slate Faculty Quick Guide for Approving Petitions (PDF)](https://grad.illinois.edu/document/admissions/slate-petitions-faculty-quick-guide)
- [Slate Faculty Quick Guide for Approving Late Registration Change Forms (PDF)](https://grad.illinois.edu/document/admissions/slate-late-registration-forms-faculty-quick-guide)

#### **Student Video Tutorials:**

- [Petition and PER/FER Processing Video Tutorials](https://grad.illinois.edu/academic-support)
- [Registration Forms Tutorials](https://grad.illinois.edu/registration-courses)

## Data Resources

[AITS - Campus Data Resources](http://www.aits.uillinois.edu/reports_and_data/) - EDDIE, ViewDirect, Business Objects\
[Division of Management Information](http://www.dmi.illinois.edu/)\
[Graduate College Data & Databases](https://grad.illinois.edu/graduate-college-data-databases)

## Graduate Assistantship Resources

[Illinois Human Resources for Graduate Students](http://humanresources.illinois.edu/employees/current-employees/graduate-employees/graduate-assistant/index.html)

- [Recommended Template for TA/GA and RA/PGA/TAR Offer Letters](http://humanresources.illinois.edu/employees/current-employees/Grad-Asst-Resources.html)
- [Campus Minimum Stipend Rates](http://humanresources.illinois.edu/employees/current-employees/Grad-Asst-Resources.html)
- [GEO Contract](http://humanresources.illinois.edu/employees/current-employees/Grad-Asst-Resources.html)
- [Graduate Assistantship Orientation](https://humanresources.illinois.edu/employees/current-employees/Grad-Asst-Resources.html)
- [Definitions of Graduate Student Appointments](http://humanresources.illinois.edu/hr-professionals/labor-and-employee-relations/performance-management/Grad-Asst-Definitions.html)
- [Tax Implications for Waivers](https://humanresources.illinois.edu/assets/docs/IHR/Graduated-Rate-Information.pdf)

Guidelines for [Federal Work Study (FWS) Funded Graduate Assistantships](https://grad.illinois.edu/funding/assistantships/federal-work-study-fws-funded-graduate-assistantships "Federal Work-Study (FWS) Funded Graduate Assistantships")